Managers Can Save Six or More Hours Weekly with the Right Employee Scheduling Tools
When you own or manage a small business, one of the most time-consuming aspects is creating employee schedules. This task often requires a lot of time to finish initially, as well as spending numerous hours making revisions to the original schedule. It’s up to you to create a schedule that takes into account a large number of factors, including everything from having the right number of staff on location at all times to keeping tabs on the overall cost of the scheduled labor.
While this can take hours upon hours to successfully complete, the following will provide you with an in-depth look at how managers can save up to six or more hours – time that can be better spent satisfying your customers – weekly with the right employee scheduling tools.
How to Save Time on Creating Weekly Employee Schedules
While it’s possible to take into account most aspects that are required when creating a schedule, there will always be moments when your employees have personal schedules they need to suddenly tend to.
When this happens, your schedule is suddenly out of date, meaning that you will have to spend even more time getting it back up to date, which always requires moving a ton of pieces around to fit into the new schedule. As such, the most important step that all small businesses need to take when scheduling employee work hours is to invest in online software that is dedicated towards lessening the time spent on such a time-consuming task.
These online tools can provide you with everything that you need to create schedules in no time by automating a large number of the fields that are required when making a schedule. For instance, these tools can ensure that your budget for labor isn’t exceeded as the schedule is being drafted.
The online tools that are at your disposal will also make sure that all of the shifts are properly filled and that no scheduling errors take place that accidentally put your employees at work during times in which they are unavailable. These are easy errors to make when filling out a schedule yourself.
Software will help to drastically reduce the amount of time that you spend creating the original schedule, as well as any revisions that you will have to make. Many people who have used these services in the past have found that utilizing online scheduling tools can save six or more hours each week that you otherwise would have spent working on the employee schedule. This is invaluable time that is saved now that you’re using the many tools that are available to you.
Given the fact that these tools allow you to post schedules online, employees will now have the ability to more readily check up on when they need to work by utilizing any computing device at their disposal, including everything from their home computer to their mobile phone, which should even help to improve their morale and reduce the amount of questions you receive about the schedule.
Another great feature that is available for employees to use is the ability to change shifts with each other, as well as put in a request for specific hours or days off within the schedule. As you make the final decision on both of these, you don’t have to worry about employees taking time off at their own convenience.
Additional Online Scheduling Features
These scheduling tools don’t simply cover the basics; they are meant to be extensive tools that will even provide you with the means to easily contact your employees through text messages and emails for any reason relating to the schedule. This helps you to get in touch with them more easily if there are any last-minute changes to the original schedule.
You can also make use of what is known as a time clock. This feature allows employees to signal when they arrive at work and when they leave each day, which helps to efficiently track the amount of hours that each employee works. The online employee scheduling tool will then calculate how much money is owed to each employee.
Here’s a question for you. Do you use any employee time and attendance software in your company? If you’re just getting started in business, have you considered any kind of online employee scheduling software to support you tracking the amount of hours that each of your employee works? Many business owners typically use wall calendars or paper forms to address this challenge. However, you should strongly consider this option when you begin to notice the signs of time waste and a lack of time tracking in your office.
It’s often said that time is money and this is especially true when you’re a small business owner. Utilizing the right scheduling tool will help you to save thousands upon thousands of dollars over time, allowing you to invest in other areas of your business. Have ideas on this issue? Stop over at our Twitter page and post your comments or recommend other resources.